Pivotal Labs

Some Other Cool NY Tech Jobs

• 

  Operations Director

  work—bench   |   New York, NY
• 

  Research Analyst

  CompStak   |   New York, NY
• 

  Sales Development Representative

  Namely   |   Manhattan

• Location: New York
• Date Posted: July 02, 2012

About This Job:

Pivotal Labs is looking for a motivated and enthusiastic Office Coordinator to support the New York Managing Director by performing a diverse set of administrative tasks and projects. This is an exciting opportunity for someone interested in launching their career with a growing, fast-­‐paced technical organization.

Responsibilities:

• Provide administrative support for Managing Director of NY office, Managers, Recruiting, HR and Operations
• Schedule and support all internal and external meetings as necessary. Includes calendar maintenance, reserving conference rooms, conference lines and other resources as necessary.
• Resolves scheduling conflicts and prioritizes commitments based on needs.
• Draft internal and external correspondence and assist with preparation of presentations and documents as required.
• Greet and assist prospective clients, partners and other important visitors.
• Arrange comprehensive travel itineraries including: booking flights and hotel accommodations, preparing point-­‐to-­‐point travel itineraries and securing corporate housing.
• Compile receipts and submit monthly expense reports and reimbursement requests.
• Coordinate safety duties including fire drills, inspections, etc.
• Oversee office projects including floor planning, swag ordering, etc.
• Assist with special projects and other administrative duties.

Knowledge, skills and abilities:

• 1 to 3 years of relevant work experience ideally in a start-­up environment
• Attention to detail and ability to manage multiple and competing priorities with superior follow-­‐through and ownership, often without daily oversight.
• Ability to build, establish and maintain effective working relationships.
• Ability to anticipate needs, act proactively and use sound judgment.
• Strong communication skills, both written and verbal.
• Superior problem solving skills including ability to approach challenges in creative ways to find thoughtful solutions.
• Willingness to go above and beyond the requirements of the task to be innovative and support the organization.
• Displays diplomacy and tact in all interactions.
• Proficiency in Google Docs, Microsoft Word, PowerPoint and Keynote.
• Candidate must have flexibility for overtime.

Apply